Stockwell Homes is a boutique design/build firm dedicated to providing exceptional design, drafting, and construction services. With a focus on craftsmanship, innovation, and client satisfaction, we specialize in creating beautiful, functional homes tailored to every detail.

We’re seeking a highly organized and proactive Administrative & Project Coordinator to join our team. In this role, you’ll provide vital support to the Principal Designer and the entire studio, keeping operations running smoothly and ensuring projects stay on track. From managing schedules and correspondence to assisting with procurement and coordinating meetings, you’ll be the hub of communication and organization within our firm.

Job Title: Administrative & Project Coordinator

Job Description:
As an Administrative & Project Coordinator at Stockwell Homes, you will play a central role in supporting the Principal Designer, team members, and project partners. You’ll handle daily administrative tasks, coordinate communication with clients, vendors, and subcontractors, and assist with procurement and scheduling. Your strong organizational skills and attention to detail will ensure the smooth flow of operations across the firm, helping our creative and construction teams focus on delivering exceptional projects.

Key Responsibilities:

Administrative & Office Support

• Provide direct administrative support to the Principal Designer, including calendar management, email correspondence, and task organization.

• Answer, draft, and manage correspondence with clients, subcontractors, vendors, and staff.

• Maintain accurate records, project files, and office documentation.

• Assist with general office management tasks, ensuring the studio environment is organized and efficient.

Project & Task Coordination

• Support procurement of finishes, furnishings, and materials, including order placement, tracking, and delivery coordination.

• Schedule client meetings, prepare agendas, take notes, and assign action items to relevant staff or subcontractors.

• Track project deadlines and deliverables, ensuring follow-up on outstanding tasks.

• Assist with coordinating site visits, installations, and project logistics.

Communication & Collaboration

• Serve as a key point of contact for clients, vendors, and subcontractors, maintaining professional and timely communication.

• Facilitate smooth communication between the design team, construction team, and external partners.

• Support preparation of presentations, proposals, and client-facing materials as needed.

Qualifications:

• 2–4 years of administrative, office management, or project coordination experience, preferably in a design, construction, or creative firm.

• Strong organizational skills and the ability to manage multiple priorities.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office and Apple/iCloud tools; familiarity with project management or procurement software is a plus.

• Detail-oriented with a proactive, problem-solving mindset.

• Ability to work independently while also thriving in a collaborative, fast-paced environment.

Additional Skills (Preferred):

• Experience in the design/build, architecture, or luxury residential industry.

• Familiarity with design software (Chief Architect, SketchUp), graphic design tools such as Adobe Creative Suite or Canva, or project management and CRM platforms such as JobTread.

• Basic understanding of interior design and construction language and processes.

As an Administrative & Project Coordinator at Stockwell Homes, you’ll be the organizational backbone of the studio, ensuring that every detail behind the scenes supports our creative and construction teams in delivering exceptional homes. Your role will be essential in helping projects run seamlessly and clients feel well cared for throughout their journey with us.